SMARTHR 4
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Human resource information system

One personnel file for every employee, from hire to retirement.

SMARTHR 4 brings employee records, attendance, payroll, recruitment, performance and discipline into a single system of record — reconciled daily by an AI decision engine and a network of connected devices.

14core modules
2intelligence engines
2mobile applications
11live dashboards
Digital personnel file
Employee record
A. Uwimana
Employee IDHR-08421
DepartmentField Operations
ContractPermanent — Grade 6
Attendance todayClocked in · 07:58
Leave balance14.5 days
Next review03 Sept 2026
Synced via biometric device · GATE-02 · just now
§ 4 — Key components

Fourteen modules. One workforce.

Every stage of the employment lifecycle — recruitment, attendance, pay, discipline — reads and writes to the same employee record. Open a section to see what's inside.

§ 5 — Intelligent technologies

Two engines watch the data so your team doesn't have to.

AI turns records into recommendations. IoT turns devices into a live feed of who's where, doing what.

Engine 01

AI Decision Engine

Transforms HR data into actionable intelligence — from who to hire next to who's at risk of leaving.

  • Recruitment recommendations
  • Candidate ranking
  • Workforce planning
  • Attrition prediction
  • Promotion recommendations
  • Training recommendations
  • Payroll anomaly detection
  • Attendance anomaly detection
  • Leave pattern analysis
  • Performance prediction
  • Engagement insights
  • Executive decision support
  • Natural-language HR assistant
Engine 02

IoT Decision Engine

Connects the physical workplace — gates, devices, vehicles — directly into the employee record.

  • Facial recognition attendance
  • Smart card access control
  • Biometric attendance devices
  • GPS workforce tracking
  • Smart office access monitoring
  • Real-time presence monitoring
  • Automated attendance sync
  • Intelligent workforce alerts
  • Connected workplace analytics
§ 6 — Mobile applications

HR in every pocket, not just every office.

A pared-down app for employees, and a supervisory app for the people who approve their requests.

For every employee

Employee app

  • Attendance
  • Leave requests
  • Permission requests
  • Payslips
  • Task management
  • Performance reviews
  • Notifications
  • Employee profile
  • Communication portal
For supervisors

Manager app

  • Staff approvals
  • Attendance monitoring
  • Task allocation
  • Performance management
  • Dashboard access
  • Reports
  • Workforce monitoring
§ 7 — Dashboards, alerts & reports

Everything worth watching, watched automatically.

Eleven live dashboards, standing alerts on the things that expire or run out, and reports built for every audience from supervisor to board.

Dashboards

  • Workforce overview
  • Attendance dashboard
  • Recruitment dashboard
  • Payroll dashboard
  • Leave dashboard
  • Performance dashboard
  • Asset dashboard
  • Training dashboard
  • Casual workforce dashboard
  • Trainee dashboard
  • Executive HR dashboard

Automated alerts

  • Contract expiries
  • Probation periods
  • Leave balances
  • Payroll processing
  • Attendance anomalies
  • Performance review schedules
  • Asset returns
  • Recruitment deadlines
  • Policy reminders
  • Disciplinary cases

Reports & analytics

  • Workforce statistics
  • Recruitment reports
  • Attendance reports
  • Payroll reports
  • Leave reports
  • Performance reports
  • Benefits reports
  • Asset utilization reports
  • Productivity reports
  • Compliance reports
  • Executive summaries
  • AI-generated predictive reports

Bring your workforce into one record.

See how SMARTHR 4 handles your organization's employee data, attendance, payroll and performance — walked through by our team.